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AP Automation A Digital Transformation Journey

By Admin on 17 February 2023
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Businesses everywhere have spent the last decade evolving and transforming the way technology drives their enterprises. We saw notable advancements in digital transformation throughout 2022. Automating processes steals the show for most finance leaders as they look for new ways to optimize costs, save time, and escape the revolving door of manual processes. 

What happened to Joe?

We hear it all the time. A bustling office chalk full of deadlines, endless emails, and reports chugs along through another seemingly regular Tuesday. The phone rings and it’s Joe, the accounting manager. For reasons he can’t divulge, he’s resigning effective immediately. This leaves the office in a whirlwind. 

Payroll is days away and bills need to be paid on top of countless other things. There is no time to secure a new Accounting Manager, things will fall behind.This scenario is continuing to play out across industries and is why businesses are choosing to automate departments like Accounts Payable. As the Talent War rages on if your Accounts Payable department is people-based, you are always at risk of your Joe leaving. How can you tell?

3 Ways to Tell if Your Operations are People vs. Process-Dependent:

  1. Map it out. Are there far more people than automated systems?
  2. Time itWrite down the time it takes to get from one step to the next. Add all the times together. Is it taking an unusually long time to complete a process?
  3. Test it. Examine different scenarios to determine what could happen if certain employees were unable to perform an activity (because of being sick, on vacation, etc.), if certain software or equipment is malfunctioning, and/or if a natural disaster occurs. Where are the bottlenecks? How much time passes before you’d have to completely shut down operations?

The fact is we always need to be prepared for the worst in the world of business. Preparation is key and automating your processes can prepare and advance your organization.


Oh the places you’ll go 

Keeping your employees productive and happy with automating processes is just one of the benefits of digital capabilities. 

5 additional benefits of AP Automation are:

  1. Time Saving 
  2. Lost Cost Invoicing 
  3. Improved Accuracy 
  4. Data Transparency 
  5. Increased Fraud Protection 

Transforming your business is inevitable. If you wait too long to advance your digital capabilities your competition could be light years ahead of you in no time at all. 

Digital Transformation Myth Buster

As we evolve, grow and shake things up within the realms of technology, there will always be that thread of doubt that plagues digital transformation. The whispers of myths that are in no way tied to fact. Let’s debunk a few of those rumors:

Myth 1: Digital Transformation is only taken on by large corporations.

Fact 1: The cloud has put modern ERP / Digital Operations into the hands of start ups, mid-sized and large companies alike. 

Myth 2: Digital Transformation doesn’t matter to customers. 

Fact 2: Many believe that the effects of digital transformation would only be felt internally within your business and won’t be seen by the customers. This is false! Digitalization boosts customer engagement by creating new channels of contact and offering easy, interactive services to both individuals and organizations. 

Don’t believe everything you hear. Always look for answers through experience. Xpress Technologies, a division of Arista Consulting, is offering a 60-day free trial of AristaXpress (our AP Automation solution). It’s a risk free way to try on digital transformation before you adopt it. Just fill out the form below to explore more! 

AP Automation! 60 Day Risk Free Trial

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